As mentioned in previous topics, this is a very large system with many portions.
Do you have to use it all?
No. Use what fits you. We do not recommend using the system just to enter names and create charts. There are many other alternatives on the web for doing this task.
Here are typically scenarios?
A) Manually enter registrations, create brackets, and print charts.
Although tedious for entering registration information, you don't have to enter everything but at least their name, birthdate or age, email address, and events. This at least allows you to send confirmations, run reports, verify rating information, and dynamically create brackets based on skills or age groups.
We do not recommend having events that are skill or age specific, the system was designed to fill brackets based skill and the doubles partner's information. Instead of events such as Men's Doubles 3.5 and Men's Doubles 4.0, you simply have Men's Doubles and create brackets for 3.5 and 4.0 based on the players skill levels. The same apply to age groups. In fact, you do not need separate registration items for groups such as juniors UNLESS they have different fees.
B) Online registration, create brackets, and print charts.
This is the recommended minimum. Same as A but with online registrations. The players still mail in registration form, signed waiver, and fees, but the administrative tasks shifts to problem solving rather than bulk entry. Even using our printed registration form, I haven't had any problem with any existing tournaments not taking the form with their waiver text and the monies to them.
Online registrations can also automatically add discounts, add fees, apply deadlines, and other features.
C) A/B and entering results at the end of the day.
This is a common scenario if internet isn't available at the tournament site. This also reduces the complications of learning the desk portion. On the day of the tournament, you run things the same as before. The primary complication is if you change the charts on the fly. The system doesn't adjust to this. The charts are not simple documents that can be edited. If postings are incorrect for the loser's matches, some adjustments can be made.
D) A/B with EVENT DESK
In this scendario, you have internet at the tournament. Scoresheets are printed and results entered. This provides live web updates and when the day is complete, everything is already in the system. Since the system is printing scoresheets for new matches, there are no charting errors. Of course incorrectly marked sheets or entry can result in problems, but they can be fixed.
E) A/B/D with CHECK-IN DESK
The check-in desk is optional. The Event Desk portion will run regardless of whether the players are checked in or not. The Check-In Desk allows you to keep of record each day or who has checked in, whether the registrants have received their items, and whether a waiver or fees need to be collected from the player(s). From the Event Desk, you can check if all players have checked in for an event.
-) COURT DESK
This is an addition to (D) above. The 'Court Desk' is a separate window similar to the Event Desk and is used to monitor court usage and easily assign courts to matches. Courts may be assigned via the Event Desk, but the Court Desk uses the SYSID. The display from the court desk may also be used to directly drive an external monitor for display of the courts.
-) BILLBOARD SYSTEM
This is a independent display system for showing tournament information which can include current court assignments, match results, advertising, and more. It requires a separate computer and the computer display is used to drive one or more displays.
Barcodes are now provided as an option on the scoresheets. This provides an easy method of entering the SYSIDs for matches rather than typing or clicking to enter the id. Simple USB barcode scanners provide input as an additinal keyboard and are available on the web for less than $30. The simplied barcode is "Code 3 of 9" or "Code39" and is a standard code.
-) VOLUNTEER SYSTEM
There is a separate portion of the system for keeping a record of volunteers and maintaining schedules. Players can be added to this database based on their volunteer options and non-players can register online. This is typically used for large larger tournament and requires an additional authorization not normally enabled for first time users.
-) DOWNLOAD and IMPORT
The system does provide features to download player information and also the ability to import player information. The authorizations are available upon request.