For any tournament director, the largest challenges are:
- For each day, will we get everything scheduled completed
- How much time will each bracket take
- When should each bracket start
- Schedule so that once a bracket it starts, it has a good flow and players don't wait inordinate amounts of time between matches.
In the early days, many tournaments were run starting the oldest or youngest age groups and then proceeding through the day in the order of the age groups. This is fine if you have plenty of courts and the groups are relatively small. In today's larger tournaments, the middle age groups are typically your largest and if they aren't started first, they may never complete.
THIS SYSTEM DOES NOT AUTOMATICALLY CREATE THE SCHEDULE.
WHAT IT DOES DO:
- During registration, you can continuously run reports of the teams in all events.
- During registration, you can get time estimates for each event and proposed brackets with daily court time totals. This gives you an estimate of the time required and potential schedule.
- After creating the brackets:
- Event estimates based on the actual brackets. In many cases, brackets are merged or split for the tournament and estimates can now be made on the actual numbers in each bracket. In some cases round robin is played instead of double elimination, or other changes. These estimates are made using the actual play brackets and bracket layout.
- Graphical representation of the day's play and estimates when each match will start given the event start times and and priority of events. Given parameters (match estimates times, start times, venue, number of courts), the system shows when each match will play, sometimes waiting for previous match results and reveals when each bracket will complete and eventually the day. You can experiment with different start times and court restrictions and view the results. At the end, you can apply the selected start times to the system tables for posting with the tournament schedule report.
AGAIN, THESE ARE ESTIMATES. IN ACTUAL TOURNAMENT EXPERIENCE, OTHER ITEMS AFFECT HOW A TOURNAMENT FLOWS:
- Desk operations: scheduling and announcing of the next matches
- Length of match play: as play continues in a bracket, it typically gets more competitive and matches last longer.
- Rest breaks.